Investor due diligence: preparing your data room

Prepare an index before uploading everything

Agree the scope with the intended recipient where possible. Create a document index with category, file owner, date, version and status. Mark missing or incomplete records honestly and decide who is responsible for resolving them.

Fundability provides a company data room for organising and sharing material. This is a preparation and file-sharing facility; investors remain responsible for their independent evaluation.

Common areas to organise

The list below is a starting framework, not a complete legal checklist. Requirements depend on company structure, sector, geography and the investor. Seek qualified advice on legal, tax and accounting records.

• Company and ownership: incorporation records, ownership information and relevant agreements.
• Finance: available accounts, management information, projections and assumptions.
• Commercial: material customer and supplier agreements, pipeline definitions and evidence.
• Product and intellectual property: ownership, licences and development documentation.
• People and governance: key responsibilities, material employment arrangements and decision records.
• Regulatory and tax material: relevant approvals or application evidence, where applicable and current.

Control access deliberately

Use the least access needed for the purpose. Check recipients before sharing, avoid unnecessary personal data and review access when discussions end. Keep highly sensitive material restricted until there is a clear reason to provide it.

Public website content, synthetic sample documents and a subscriber’s private data room are different things. Never place actual customer records into a public marketing example. Read the privacy policy and sharing controls before uploading confidential documents.

Reconcile evidence with your pitch

If the deck claims signed revenue, make sure the underlying records support that description. If the model assumes ownership of technology, ensure the relevant documents can be examined. Explain discrepancies early rather than hoping an investor will not notice them.

Keep a record of questions and responses so that updated explanations remain consistent. Fundability does not audit or certify the accuracy of uploaded documents, and a readiness score does not replace due diligence.